rewrite this title ISE 2026: Meeting Room Booking Systems Now Use 100x Less Power Than iPads—Here’s Why That Changes Everything

There was a time when making your office “smart” meant calling an electrician, drilling holes in walls, running cables through ceilings, and waiting weeks for IT to configure everything. Then you’d train staff on yet another app, watch half of them ignore it, and still field calls to reception asking someone to book a room. That was expensive. That was normal.

Now there’s a meeting room display that sticks to the wall with a magnet, runs for months without charging, uses 100 times less power than an iPad, and lets employees coordinate entire client visits by asking an AI agent in plain English. No app. No training. No cables. No electricians.

The office infrastructure problem didn’t get solved incrementally. It just disappeared.

The 100x Power Problem Nobody’s Talking About

Walk into most modern offices and you’ll see LCD screens everywhere. Room booking displays outside every meeting room. Digital signage in lobbies. Each one plugged in, always on, drawing power 24/7. Now multiply that by 100 rooms. Add the cost of running power to each location. Add the carbon footprint your sustainability team is trying to eliminate.

Joan Workplace’s E-paper displays use 100 times less power than an iPad. Not 10%. Not half. One hundred times less. Peter Golobar, Customer Success Manager at Joan, is matter-of-fact about it: the rechargeable battery runs for weeks or months on a single charge, depending on the model and usage. In my interview with Peter at ISE 2026, he said:

“Companies want to be a bit different. If you have 20, 30, 50, 100 rooms, walking into a space full of LCDs with shining colors might be super intrusive. Replacing that with E-paper—calm technology—is refreshing. It’s there when I need it, but it’s not in my face all the time.”

E-paper displays don’t glow. They don’t emit light. They reflect it—like ink on paper. For facilities managers juggling energy costs and net-zero targets, that’s the difference between adding infrastructure and reducing it. But the power savings are just the entry point. The real shift is what happens when you don’t need cables anymore.

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No Electricians, No Drilling, No Waiting

Here’s the deployment problem that’s been quietly strangling workplace tech for years: every time you want to add a meeting room display, you need an electrician, drilling, cables, and IT configuration. If you’re managing 50 or 100 or 300 rooms, that’s a multi-year infrastructure nightmare.

Joan’s E-paper displays install with magnets. You stick a magnetic mount to the wall. You place the device on it. Done. No cables. No drilling. No electricians. The device connects wirelessly to Microsoft 365 or Google Workspace.

But here’s what makes it scalable: hot-swappable devices with smart magnets. Joan’s Pro models use a smart tag embedded in the magnetic mount. When you remove a device to charge it and replace it with a fresh one, the new device automatically picks up the room configuration from the smart magnet. No reconfiguration. No manual setup.

“The Joan tablet consumes 100 times less power than an iPad. There’s a whole system in the back end that automatically notifies you whenever a device needs to get recharged.”

For companies managing hundreds of meeting rooms, this changes the math. You’re no longer budgeting for electrical infrastructure. The deployment time collapses from months to days.

The AI Agent That Actually Connects Physical and Digital

Every company now has access to Copilot, Claude, or ChatGPT. But when it comes to coordinating the physical workplace—booking a room, reserving desks, arranging catering—they’re still switching between apps or calling reception.

Joan just closed that gap. The company launched its AI agent at ISE 2025, and it connects your physical workspace to the AI tools employees are already using.

You’re in Microsoft Copilot. You type: “I have a client visiting tomorrow. Book me a meeting room for 2pm, arrange catering, and reserve desks for my team so we’re all in the office to meet them.”

The AI agent handles it. It books the room. It schedules the catering. It reserves the desks. No app-switching. No separate logins. No training required.

“Software will turn into a data powerhouse. Platforms like Joan will allow you to connect your physical workspace into your own tools like Teams, Slack, Copilot. You won’t need to access any other app, because you’ll do it all through the same language model that you already have access to.”

Joan’s first customers are already testing the AI agent on Anthropic’s Claude platform. The system is live. The friction is disappearing.

Imagine a workplace where booking a room, reserving a desk, arranging catering, and coordinating your team’s presence happens in one sentence. No app-switching. No phone calls. No waiting for IT.

Now imagine that same workplace uses 100 times less power than the one next door. The displays don’t glow. The rooms don’t have visible cables. The system doesn’t require training.

That’s not a vision. That’s what Joan Workplace is deploying right now.

The companies using it aren’t installing more technology. They’re removing friction. The employees using it aren’t learning new systems. They’re just asking for what they need in plain language, and the workspace responds.

“Companies are now not really looking to bring back their employees, but they’re looking at how we could make the space practical so people actually return because they want to.”

— Peter Golobar, Customer Success Manager, Joan Workplace

The gap between “smart office” and “frictionless office” is widening. On one side, you have enterprises still budgeting for electricians and managing app adoption. On the other, you have workplaces where the infrastructure problem is optional and coordination happens invisibly.

The question isn’t whether this is possible. It’s already live. The question is how long your competitors have been using it while you’ve been waiting for IT to finish the last deployment.

And if that feels uncomfortable, it should. Because the office that requires less effort is the one employees will actually choose. The system that removes friction is the one that scales. And the technology that just works is the one that stops being technology at all.

It just becomes the workplace.

FAQs

What are E-paper meeting room displays and how do they work?

E-paper meeting room displays use electronic paper technology that only consumes power when the content changes. Joan Workplace’s E-paper displays use 100 times less power than iPads, run for weeks or months on a single charge, and install wirelessly using magnetic mounts. They sync in real-time with Microsoft 365 or Google Workspace calendars.

How does Joan’s AI agent integrate with workplace tools?

Joan’s AI agent integrates with Microsoft Copilot, Claude, and ChatGPT, allowing employees to coordinate physical workspace needs using natural language. Users can ask the AI to book meeting rooms, reserve desks, arrange catering, and coordinate team presence—all in a single request without switching apps.

Why are companies choosing E-paper displays over LCD screens for meeting rooms?

Companies choose E-paper displays for dramatically lower power consumption (100x less than iPads), wireless deployment that eliminates installation costs, and calm visual design that doesn’t create screen fatigue. E-paper displays install with magnets in minutes without electricians or drilling, making them practical for enterprises managing hundreds of meeting rooms.

What is hot-swapping and why does it matter for workplace displays?

Hot-swapping allows facilities teams to replace Joan E-paper displays without reconfiguring them. Joan’s Pro models use smart magnetic mounts with embedded location IDs. When a device needs charging, staff can swap in a fully charged replacement that automatically inherits the room configuration—eliminating administrative overhead at scale.

How does Joan Workplace platform reduce friction in hybrid work?

Joan consolidates meeting room booking, desk management, visitor check-ins, and digital signage into a single platform. Employees coordinate workspace needs through familiar tools—calendars, apps, or AI agents like Copilot—without learning separate systems, removing the coordination overhead that makes hybrid work clunky.

What happens if every office eliminates the friction of coordinating physical space?

If workplace coordination becomes completely frictionless through AI agents, the office stops being a logistical challenge and becomes purely about the work itself. The offices that feel effortless to coordinate become the ones people choose. The gap between workplaces that require constant coordination and those that handle it automatically becomes the gap between companies that can scale hybrid work and those that can’t.